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REGISTRATION


Registration Web Page

REGISTRATION ELIGIBILITY

Students who have received an official letter of acceptance to the institution and continuing students not on academic suspension may register for classes.  Students enrolling under the special admission pro-visions are also eligible to register for certain classes.

REGISTRATION PROCEDURES

Registration for credit classes occurs in four phases at Southeastern Tech:

1.   Advisement/Pre-registration for currently enrolled students—A registration held only for currently enrolled students.

2.   Advisement/Pre-registration for new students
 
     -- A restricted registration held only for new students.

3.   Open registration—An open-to-all registration for new, current, and former students, regardless of their admissions classification.

4.   Late Registration—An open-to-all registration held during the Drop/Add period. 

QUARTERLY COURSE SCHEDULE

The quarterly course schedule contains information concerning registration.  Students are urged to be-come knowledgeable of these instructions and to follow them explicitly.

It should be understood that any deviation from the prescribed procedure may result in unnecessary delays in registration or errors in the resulting schedule.  Advisors are available to students for academic advisement and scheduling of classes.

Applicants will not be approved for academic advisement and/or registration until formally accepted by the Admissions Office, nor will they be permitted to attend classes until registration has been completed.

REGISTRATION ERRORS

It is the student’s responsibility to complete the proper forms and procedures for Registration or changes to registration and to verify that his or her schedule of classes is correct.

The Registrar’s Office cannot be held responsible for errors resulting from the student’s failure to execute the proper procedure or verify his or her schedule.  Any problems experienced at registration or a result of registration should be reported immediately to the Registrar. 

MATRICULATION

Registration is not complete until fees are paid.  Students will be dropped from the courses for which they have attempted to register if fees are not paid before the first day of class. 

FULL-TIME STUDENT STATUS

A student must be registered for a minimum of 12 quarter credit hours to be considered a full-time student.

MAXIMUM HOURS

Students may register for a maximum of 21 credit hours per quarter.  A student who registers for more than the maximum credit hours must obtain special approval from the Dean of Instruction for the program area in which they are enrolled. 

ADDING COURSES

Through the period defined as Drop/Add, a student may add a course to an already existing schedule.

To add a course, a student must obtain approval from their program advisor.

Students who add a course may owe additional tuition and fees. 

DROPPING COURSES

Through the period defined as Drop/Add, a student may drop a course from an already existing schedule.  Courses dropped during this time will not appear on the student’s official academic record.

To drop a course, a student must obtain approval from their program advisor.

A student who drops a course may be due a refund.

NOTE:  This deadline is strictly enforced.

WITHDRAWING FROM COURSES

Through the end of the last day of the quarter, a student may withdraw from a course.

To withdraw from a course, a student must obtain a Withdrawal Form from the Office for Student Affairs, sign and date the form, and submit it to the Office for Student Affairs immediately, but no later than the close of the last day of the quarter.

NOTE:  This deadline is strictly enforced.

A student dropping a course after the Drop/Add period, but by the midpoint date of the quarter, will receive a grade of “W”.  A student who drops a course after the midpoint date will be assigned a “WP” or “WF”.  A student who withdraws from a course by the seventh consecutive calendar day (including weekends and holidays) of the quarter may be due a refund of tuition.

Students on financial aid should be aware that a drop or withdrawal may affect their financial aid. 

WITHDRAWING FROM THE INSTITUTION

Through the end of the last scheduled class day of the quarter, a student may drop all courses which is referred to as withdrawing for the quarter.

To withdraw for the quarter, a student must obtain a Withdrawal Form from the Office for Student Affairs, sign and date the form, and submit it to the Office for Student Affairs immediately, but no later than the close of the office on the last day of the quarter.

NOTE:  This deadline is strictly enforced.

A student who withdraws may be due a refund of tuition and fees.

If a student withdraws prior to the first day of the quarter, or during the period defined as Drop/Add, no grade will appear on the student’s official academic record.  A student who withdraws will be assigned a grade of “W” in each class if the withdrawal is completed by the midpoint date of the quarter.  A student who withdraws after the midpoint date will be assigned a grade of “WP” or “WF” if the withdrawal is submitted by the close of the Office for Student Affairs on the last day of the quarter.

NOTE:  Students who stop attending a class but who do not complete a Withdrawal Form and submit it to the Office for Student Affairs in the required manner will be withdrawn by the instructor after 10% of instructional time is missed.

ATTENDANCE

It is essential that educational programs meet requirements and standards necessary for successful employment in business and industry.  In view of the intensive nature of educational programs, it is necessary for every student to be present and on time every day for all classes as is required in the work environment.  The only excused absences will be documented absences due to jury duty, military duty, or required job training.

Attendance is counted from the first scheduled class meeting of each quarter.  Three (3) tardies or early departures equal one (1) absence for the course(s) involved.  In order for a student to receive credit for a course, a student must attend 90% of the scheduled instructional time.  Any student who has maintained a passing grade within a course will receive a “WP” for the course when attending less than 90% of the scheduled instructional time.  If, however, the student has not maintained a passing grade, the student will receive a “WF” for the course.

Attendance is also reflected in a work ethics grade which is recorded on a student’s transcript.  Employers seeking references on students for employment purposes frequently request attendance information.

Although the student pays tuition, the majority of the cost of providing education is paid for by the public; therefore, each seat in a classroom should be utilized to its full potential.  It is a student’s responsibility to properly drop or withdraw from a class if good attendance does not reflect this attendance policy.

A student’s attendance does not comply with this policy when either of the following occurs:

1.       A student registers for a class, but never attends a single day of class, commonly known as a “no show”.  In this instance, the instructor shall report the student as a “no show” and strike the student form the roll.

2.       A student registers for a class, attends at least one class session, but attends irregularly, or ceases attending.  At the point the student has attended less than 90% of the scheduled instructional time, the instructor will withdraw the student in accordance with this policy. 

AUDITING A COURSE

A student who wishes to audit a course(s) and receive no credit may apply as a special student if not already enrolled as a regular student.  Exceptions to this policy are:  clinical courses, certain laboratory courses, and supervised work experience.  Students auditing courses are not required to take exams; however, the instructor may request that students demonstrate required knowledge before being allowed to perform certain tasks to operate equipment.  A student is not permitted to change from audit to credit or from credit to audit after the Drop/Add period.  However, a student will be permitted to register for the course at a later date and receive credit.  Students desiring to change from audit to credit must meet all necessary requirements.  A grade of “AU” will be entered on the permanent record.  Courses taken on an audit basis will not be used for certification for financial aid, the President’s List, Social Security, or Veteran’s Administration education benefits.  To audit a class, students should contact the Registrar.